The Core Benefits of RPA for Higher Education


Over the last year, Robotic Process Automation [RPA] grew by a staggering 63.1%, making it the fastest-growing segment of the global software market.

In providing organisations with a readily programmed ‘virtual employee’, RPA increases both efficiency and quality in output, through the effective delivery of high-volume processes.  

For industry sectors battling with growing costs and a decline in revenue, it offers the perfect solution to re-balancing outgoings whilst aiding improved service delivery.   

A prime example is Higher Education.  

Having experienced minimal growth in recent years, UK Universities are starting to wake up to the power of RPA, with many digitising processes to reduce outgoings and increase student engagement.  

For Higher Education establishments yet to embrace RPA, what are the core benefits? And how can RPA aid Universities in driving competitive advantage?   


In recent years, there has been steady growth in the number of full-time, non-academic employees appointed to UK universities2demonstrating an increase in administrative workload and, therefore, cost.  

Implementing an effective RPA strategy will streamline day-to-day processes, whilst reducing the burden of mundane and repetitive tasks on admin staff  

High volume and repetitive processes like student onboarding can be completed through RPA, enabling administration staff to focus on higher-level duties that support the growth and development of the establishment in hand.  


RPA enables Higher Education establishments to significantly improve quality of output through the fast and effective completion of high-volume digital tasks. 

In removing any potential for human error, repetitive digital processes are programmed and automatically completed, significantly increasing operational efficiency.  

For process heavy but important tasks such as grant administration, financial aid or other vital student services, RPA can, therefore, benefit staff and students alike; ensuring staff are not pressurised to complete such tasks within a short and potentially unrealistic timeframe and students can receive the vital support they need, quickly.   


RPA effectively replaces repetitive tasksmeaning staff members can focus on what matters: the delivery of quality higher education experience for students.  

 A prime example is processing admissions. In the UK, there are just under 2 Million Undergraduates who enrol in University each academic year. Utilising RPA for this process not only saves significant time, but also enables administration staff to focus on more important tasks that support the growth and development of the University in hand. 

When employees feel they are vital to the operation of an organisation as opposed to a simple cog in the wheel, their job satisfaction increases. RPA removes the mundane and allows this happen.  


 The modern undergraduates looking at prospective universities are part of the tech-savvy generation, who expect fast, effective information, preferably delivered in real-time 

By maximising RPA, Higher Education establishments can significantly improve service delivery and increase student satisfaction. A prime example is the provision of accessible digital documentation to aid students in studying for their degree. Aside from reducing touch points, this one automation reduces student frustration and improves their university experience.  

 As a result, student retention levels are likely to increase, providing competitive advantage for the university in hand.   

Ultimately, RPA offers limitless potential for the modern university, where the establishments that have taken advantage of it have implemented hundreds of automations tsignificantly reduce manual hours, improving operational efficiencies, service delivery and student experience as a result.  

With continued, accelerated growth forecast the next 5 years, RPA is here to stay. The sooner universities embrace its potential, the sooner they can increase student engagement and drive competitive advantage 

About the Author

Alistair Sergeant

Alistair is a highly-respected Business Leader, with a passion for building out Business Strategies and a proven track-record in disrupting organisations to drive growth, operational efficiency and delivering commercial gains. As CEO of Equantiis, his main focus is on strategic leadership and growth within the business whilst working through new opportunities that support this. Alistair manages client relationships so that they can benefit from his experience and knowledge. He thrives on leading a disruptive business that works with business leaders to identify and overcome complex business challenges, with cost certainty and transformative outcomes. Alistair is passionate about anything outdoors.  Including running, camping and travelling with the family.

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